SAGM Minutes 2021

Carman Minor Baseball

Wednesday, April 21 2021, 7:00pm

Via Zoom

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Meeting ID: 811 8036 0740
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Attendance: Erin Lemky,  Myron Krahn,  Tasha Worms, Kyla McCallum, Dee-Ann McCullough, Matt Falk, Sam Bryson, Allan Froese, Amanda Rheault, Aaron Nakonechny,

Regrets: Jason Wolfe


Community Members: Darcelle Graham, Shannon Klassen, Jodi Winkler, Melissa Benner, Krista Maclean


Meeting Facilitator: Sam Bryson


  1. Call to Order: Meeting called to order at 7:01pm

  2. Review & Approval of the Agenda: Allan motioned to accept agenda. Erin seconded.


  1. Review and approval of 2020 AGM minutes from October 28th, 2020 . Sam shared the minutes (screen share) and verbally read through. Tasha motioned to adopt them as read, DeeAnn second. Passed.

  2. Executive reports

President (Sam Bryson) 

 I am enthusiastically looking forward to a safe, successful and complete baseball and softball season here in Carman and area for the 2021 season. I can say with full confidence that our Carman Minor Ball board is organized, prepared and committed to providing the youth in our area with a safe and successful season of baseball and softball. With registration closed and teams formed, I am happy to say that our club is in good shape with teams at all but one age level running for the youth in our area.

After over a year of dealing with restrictions and modifications - in sport and life in general - due to the global pandemic that is COVID-19, we are able to enter this season with a proactive approach. We already navigated the uncertainty of the 2020 baseball and softball seasons and now we can enter this season more prepared to offer a safe sporting opportunity. With the current public health orders, our teams can begin practices so long as they correctly follow the guidelines set out but their respective Return to Play documents. Spectators at these training sessions must follow the gathering limits of 10 or less individuals and we expect that our membership will adhere to these rules.

Now that the weather is fair and our fields are ready for use, teams can focus on training and developing their skills as individuals and as teams. When it is deemed safe to do so by the province, competitions between communities will resume and we will get to see games proceed as scheduled. As it stands now there are currently, no multi-team tournaments permitted in the province. Should this limitation continue further into the summer, we have to accept the reality that tournaments, including provincial championships, may be cancelled yet again in 2021.

I look forward to leading this board of committed volunteers into the 2021 ball season.  Thank you all for your participation in minor ball this season, and I wish you all a safe and enjoyable season.

  1. Treasurer (Aaron Nakonechny) See attached. (Sam screen shared for everyone on)
  2. Registrar (Kyla McCallum) Financials are up because registration is almost double. 114 players for baseball, 53 for softball. Opened online registration for the month of March.


Motion to adopt executive reports as presented- Allan motioned. Seconded by Myron.


  1. Committee member updates/needs/requests:
  2. Fundraising (Jason Wolfe) Sam presented information on Jason’s behalf. We will do the raffle ticket fundraiser like last year, and hopefully do another bottle drive in summer.
  3. Equipment (Tasha Worms) thoroughly cleaned out sheds and got rid of damaged good. Need some small purchases. Everyone else (other than Rally Cap) can come grab their bags on Friday, April 22 after 6:30.
  4. Facilities (Erin Lemky) Shed was broken into - replaced and put a key pad on it. 

Equipment shed behind diamond 4 will have chalk & chalker as well as bases in there to use. Combo lock will be purchased and put on that shed for managers/coaches to access.


New facility - will not be ready for Spring play. We need to patch up some grass, finish the fencing and build the players benches. We also hope to construct the concession with washrooms this fall. Then the asset will be turned over to the Town of Carman & the Rm of Dufferin. 



$129,843.96 - in the bank

$674,783.02 Cash brought in (break down)

$131,775.75 - individual donations

$329,690.00 - corp donations

$56,896.59 - fundraisers

$86,797.00 - grants

$5623.68 - interest

$64,000- TOC reserve (not in the building project account yet)


Services in Kind - $91,814


Expenses to date have been - $480.879.01


3rd year payments outstanding - $5,067

Hoping to be on those new diamonds for 2022!



  1. Skill Development (Sam Bryson) With restrictions, have been limited. Hopefully get some sessions for coaching pitching (baseball and softball) With current restrictions in place, we are just happy to get teams out on the diamonds practicing.
  2. Boys Rep (vacant)

Girls Rep (Myron Krahn) For 2021 Carman has 1 team in each category; U10, U12, U14, U19.  Very pleased to have 53 girls registered.U19 is combined with U16 because across the league there are not enough girls in each community to have a separate U19 league.  There is talk within the Tiger Hills Softball League about moving the start of the season back a couple weeks to maybe second or third week of May to allow for more practice time before games begin.  This will not happen for the 2021 season but possible it will going forward.  This would push the season into July which could conflict with Provincials so Softball Manitoba would have to work with us on this as well.

There is a new structure for softball in Manitoba beginning this season.  Community ball which was called B ball is now considered A ball.  The former A ball is now labelled as AAA and a new league of AA ball will be inserted as an in-between.  This may have a good fit for some players who don’t quite make the AAA team but wish to continue to play competitive ball into the summer.  The AA league will begin towards the end of the A ball season.  Tryouts are required for the AA regional team 

The league tournaments are scheduled, as are provincials, but at this point they will not go ahead unless Public Health Orders change and permit tournaments to be held.

  1. Rally Cap/Grand Slam(Allan Froese) 41 kids, on 8 teams on Rally Cap. 2 Grand Slam teams. Hopefully start May 4th. Teams will be sent out shortly. Separate coaches meeting will take place soon. Excited to get the young kids out playing as we lost a season last year due to Covid-19.
  2. Uniforms(Dee-Ann McCullough) 2021 season we received hats. RallyCap jerseys on their way. Grand Slam jerseys will be sponsored by Syls! Greg Petrie is offering clothing to be purchased again this year. Order forms will be in team bins. Managers should collect the money and order forms, and get that to Greg for May 10th. For managers, there will be a detailed list of inventory in the tub, along with a roster to help managers track uniforms and hats.  Coaches 11U and up will be fitted for jerseys (CMB will pay half, coach will pay half. Coach will keep the jersey)  This fitting will take place at the coaches meeting. Managers should contact Dee-Ann (745-0080) to arrange uniform pickup.
  3. Umpires(Matt Falk) Reaching out to umpires about current season. Always looking for more umpires, so if anyone knows of anyone, please reach out, clinics are going on. Will be providing team managers with umpire paperwork to be filled out so that umps get paid.  


Aaron made motion to adopt committee reports as read, seconded by Erin. Passed

  1. New Business
    a) South Central Board:
    Season was to begin after May Long Weekend (playing in warmer weather and likelihood of limited indoor training this year) May 24th-July 24th Qualifier format is intended to be adopted if we can with restrictions. Tryout information can be found on the SC Baseball website.
  2. Adjournment at 7:37pm

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