AGM Minutes

2023 AGM Minutes


CMB AGM 2023
October 26th - 7:00pm

Kinsmen/Kinettes Room, Carman Dufferin Arena

Type of Meeting: Annual General Meeting
Meeting Facilitator: Sam Bryson

I. Call to Order at 7:00 pm
II. Roll Call (sign in sheet available at entrance)- quorum met.
III. Approval of minutes from Semi Annual General Meeting (April 17 th , 2023)
- Motioned to approve by Allan Froese, 2 nd by Matt Falk. Approved

IV. Executive Reports
a. President Report - Sam Bryson
I am pleased to address you all as we come to the close of another exciting
year of baseball and softball here in Carman. The past year has been filled with
valuable memories for our players, coaches, and volunteers. As the President, I’d
like to take this opportunity to say ‘thank you’ for the time and efforts put
forward by our entire club membership over the past ball season.
Our athletes had another wonderful season full of opportunities to develop
their skills, sportsmanship, and teamwork on the ball diamond. Our dedicated
volunteers have put in countless hours to ensure the success of our teams and
events. From organizing fundraisers and tournaments to maintaining our facilities,
your efforts have not gone unnoticed. It is through your selfless contributions that
our association continues to be a vibrant and welcoming community for young
athletes. I look forward to seeing how the baseball and softball landscape
continues to flourish in the town of Carman and surrounding area.
Looking ahead, we have exciting plans for the coming year. We aim to further
enhance the player experience at our home games and tournaments hosted here
in Carman. Our club will continue to promote the education of our local coaches
and will support those interested in pursuing clinics that further develop their
knowledge/skills. We will continue to emphasize the importance of sportsmanship, teamwork,

and personal development of skills and confidence in each player.

In closing, I want to express my gratitude to each and every one of you for
your dedication and support. Our success would not be possible without your
commitment to the love of the game and the well-being of our young athletes. I
hope you have a pleasant winter, and I look forward to seeing you all out here for
another successful ball season in 2024.

b. Treasurer Report - Aaron Nakonechny
Financial statements have been made available for members at the
meeting and digital copies can be made available by request to the board. 
Our current financial position is strong with funds in the bank of
approximately $18,500 to be utilized for the new shelter at the Takvam
road facility of $10,000 and approximately $7,500 to upgrade equipment,
facilities, uniforms, etc. for the 2024 season.  This will leave a cushion of
approximately $1,000 cash available for any unexpected expenses.
Notable lines on the income statement include relatively flat registration
and ticket raffle income.  Increases in diamond fees due to higher usage
and an inflationary bump in costs from the town for 2023.  League fees
were also higher due to increases in charges per player from both Tiger Hills
and South Central.  CMB was able to make several investments in
equipment during the 2023 season as noted in the increased costs for the
2023 season.  Umpire fees were up due to increases in mileage rates for the
2023 season.  The most notable difference on the income statement is the
lack of income from running the social at the Carman Fair in 2023.  This was
a massive fundraiser for CMB that generated approximately $10,000 net
income in 2022.  As a board we are pursuing other options to run this social
in 2024.  These fundraisers help keep our equipment, uniforms, and
facilities maintained while keeping fees affordable for our members.
To recap, CMB had a strong financial 2023 season.  Our cash position is
solid with a budget allocated toward using the majority of the funds for
2024 season upgrades.  Our costs are increasing for facility usage and
league fees, but our fundraising efforts will continue to help combat
registration fee increases to keep baseball affordable for our members.

c. Registrar Report - Kyla McCallum
114 baseball players, 46 softball players. We are up numbers this
Motion to adopt the executive reports as read by Patrick Crampton,
2 nd by DeeAnn McCullough. Carried

V. Committee Reports
a. Fundraising - Jason Wolfe

2023 fundraiser for CMB was the raffle tickets. $60 dollars worth of
tickets are sold by each registered player.  The tickets were made at
Toews printing then distributed to the players. The draw was made
at a Carman Cardinals game and the winners of these draws was 
Mark Reimer $500, Darcy hayward $250, and Anthony Lemky $100.
Jac Riemer sold the grand prize winner, so they get next year’s ball
fees paid for.

CMB in the past has been offered to run the Beer Gardens, by the
DAS, in the rink on the Saturday of the fair. This year there was no
beer Gardens on the A-side as it was being used by other events.
CMB is always looking for new ways to raise money to keep our fees
as low as possible for our members. You can direct any possible
fundraiser ideas to myself or any other board member. 

b. Equipment - Tasha Worms
The AA program used Carman minor ball bases for their tournament, so
we left 2 batting Ts as a donation. We used Carman Minor Ball softballs
and replaced them.
The Rally Cap and Grand Slam equipment is now in the south shed at the
new diamonds. All other equipment is in the diamond 2 shed. As we

organize the equipment, more we will figure out which sheds are the
most efficient for which age groups.
With new folding Ts for the Rally Cap and Grand Slam, the size of bag
that they have should be good. The Ts barely fit in the small bag before
they were folding.
There are a few bags of chalk left and I will get more before spring, so
we are not scrambling again to have chalk ready.
Some New equipment needed to go on the list:
- Portable pitching machine for new diamonds
- Batting Ts x 8
- Catching gear x 2 small and 1 medium
- Hitting screens x 4
- Bases (depending on if permanent bases will be added to new
- Chalk
- Bucket of wiffle hard ball x 2
- Bucket of wiffle softball 11-inch x 1
- New game balls after checking stock.
- Tiny helmets (probably 10 - 15) to put a few new ones in the
Rally Cap/ Grand Slam bags as well as the new
- U9 softball bag.

We don’t supply helmets for ages older than this, but only when starting out.
Are there any equipment requests for next season? They can always be brought
forward to a board member, and we’ll discuss them at a meeting.

c. Facilities - (vacant)
Working to finalize the project to hand it over to the town. Worked
on some sprinkler heads, and landscaping. Will host a work-bee in
the spring again.
d. Skills Development - Sam Bryson
Some skill development clinics will be hosted in Winkler at the MEC.
Stay posted for dates!
Working to get some indoor pitching/catching clinics as well.

e. Baseball Rep - Patrick Crampton

Teams in every age group, except 15U. Had AA at 13U team this year.
We hosted the 11U single-A league tournament. Overall, it was a fun

f. Softball Rep - (Vacant)

g. Grass Roots Programs - House League & Grand Slam- Allan Froese
All equipment has been gone through. Bats are in good shape. Every team
has the same equipment. Kids went to Blue Jays camp in Rosenort.
Grand Slam Jamboree was a huge success; we sent some kids to the
Jamboree at Shaw Park. All kids are encouraged to go to prospects.
Attempting to book some days in spring in Winkler for indoor training.
Hoping Baseball Manitoba will run a winter academy- awaiting

h. Uniform Coordinator - Dee-Ann McCullough
All jerseys for teams were sent out and have been returned.
Syl’s sponsored our Grand Slam jerseys again this year - Thank you to
them! This year, those coaches wishing to borrow jerseys to match
their teams either contacted me to borrow a coach jersey or they
bought something from our online store to keep. This seemed to be a
better system than in previous years. I did not need to order any hats
this year as I had enough to fulfill any need. Will need to order some
next year. Worked with Kristi Guilford again this year for our online
store. We added some clothing this year - such as wind breakers as
well as a new style of hoodie. Had samples of clothing at our spring
AGM as well as the rink for another evening. Seems to have gone
over well.

i. Umpire Coordinator- Matt Falk
Had some new umpires get involved and had an umpire clinic where
new umpires received their certification. Trying to organize a softball
umpire clinic in Carman in the spring. Discussion around using Ramp
for umpire scheduling. Fees- currently region is being surveyed to try
and standardize fees around the region.
Committee reports motioned by DeeAnn McCullough, 2 nd by Tasha
Worms. Approved.

VI. New Business
a. Board Position nominations
i. Executive: President, Registrar, Secretary
-Patrick nominated Sam to take on another term as President.
Amanda 2 nd . Sam accepted. Everyone if favor. Approved.
- Patrick nominated Rina to take on the roll of Registrar. Tasha
2 nd . Rina accepted. Everyone in favor. Approved.
- Tasha nominated Amanda. Patrick 2 nd . Amanda accepted.
Everyone in favor. Approved.

ii. Committee: Boys rep, Girls rep, Uniform Coordinator,
Equipment, Facilities, Umpire Coordinator
- Amanda nominated Patrick to become Girls Rep, 2 nd by
Tasha. Patrick accepted. Everyone in favor. Approved.
- Amanda nominated Tasha to continue as Equipment
Coordinator. DeeAnn 2 nd . Tasha accepted. Everyone in
favor. Approved.
 Amanda nominated Matt as Umpire Coordinator. Allan
2 nd . Matt accepted. Everyone in favor. Approved.

b. New business arising from meeting.

- Board members will try to connect with
community members to help fill vacant positions.

VII. Adjournment - adjourned at 8:19.

Carman Minor Ball

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